Managed Print Services

At MBS Business Systems, we understand that documents drive business processes. Our managed print services are designed to help organizations control the cost of printing and increase the level of support for end users.

Print Management

Our Print Management program is one of several solutions to consider in creating predictable, cost efficient processes for your organization. Through an in-depth analysis of your print environment, we ensure your devices are performing to the best of their ability at the lowest possible cost. Read more

Assessment

In order to create the best managed print environment, MBS first completes an assessment of the way your print devices are currently being managed to help you control the cost of printing and increase support. Develop the most effective print environment for your business today with a print assessment from MBS Business Systems.

MBS Business Systems has an extensive history in Managed Print Services. From this experience, we have created a 3-step process for improving productivity in your workplace.

Measure

In order to effectively manage your current print environment, Fleetview utilizes your data retrieval software in your current devices to measure your usage. Our document assessment report will show a collection of printing statistics, bench-mark metrics for better decision making and recommendation for creating a better print environment. By creating a document assessment, we can create a reliable, cost effective print environment for your business.

Manage

Once we have determined the Total Cost of Ownership for your devices, we can develop tactics to help reduce costs and improve the efficiency of your office. We have various options for managing your print environment that include:

Remote Monitoring: The same software that gathered the information on your printer fleet during the assessment can be used to continually monitor your printer fleet and allow us to respond proactively to your service and supply needs.

Outsourced Management: In this arrangement, we provide printer supplies, help desk support, onsite service and remote monitoring on an ongoing basis. This service is available at a low cost per page rate.

Device Consolidation: We often find printer, copier and fax devices in the same room. Sometimes there is a business reason for this redundant cost. However, consolidating devices with a multifunction system can reduce the cost of electricity, supplies and support contracts for those multiple devices.

Device Redistribution: During the print assessment we often discover high capacity print devices in areas of low usage. We can help you organize these devices so the proper devices are in the right areas.

Print Job Routing: Some devices are more expensive to operate than others. It makes sense to send high volume print jobs to low cost devices. Our Print Routing software lets you create and enforce printing rules. For example, jobs over 20 pages can be automatically sent to a network printer instead of a desktop printer. Plus, users are notified of the move and the reason for it.

Control

Our MBS control step help you monitor your continually changing needs. You company is constantly evolving and it is important your print environment evolves too. Through our control step, you can maintain your cost-savings while keeping up with the needs of your office. This step usually includes the optimization of your workflows and refreshing your technology as it grows outdated.